Terms and Conditions

Last updated: 11/11/2026

These Terms and Conditions govern the provision of commercial photography and related services offered by GBF Photography to you, the client. By engaging my services and signing your booking contract, you agree to be bound by these Terms and Conditions.

1. Services

1.1 What I Offer
GBF Photography provides professional photography services specialising in lifestyle, reportage, corporate, and personal branding photography. While these are my core offerings, I am open to projects outside these definitions and welcome unique creative challenges. All shoots take place on location at your home, business premises, or another agreed location. All services are treated as bespoke projects and are quoted accordingly based on a project-specific Scope of Work.

1.2 Pre-Shoot Planning
Every booking includes a pre-shoot planning session. This may take place via video call, phone call, or written brief. During this session I agree the shot list, style guide, locations, and any specific requirements for your shoot. This planning session forms the basis of our alignment and must be completed before your shoot date.

1.3 Travel
Travel up to 20 miles from Waltham Cross is included in your project quote. Travel beyond 20 miles is charged at 50p per mile and will be confirmed in writing before your booking is confirmed.

1.4 Scope of Work
Before work begins, a written Scope of Work will be agreed upon. This document outlines the specific deliverables, expected delivery timelines, and project fees. Additional work outside the agreed scope will be quoted separately and requires payment before commencement.

2. Fees and Payment

2.1 Deposit
A 50% deposit is required to confirm your booking. Your shoot date will not be held or confirmed until the deposit is received and your booking contract is signed. The deposit covers my pre-shoot planning time, shot list preparation, style guide creation, and the blocking of your shoot date exclusively for your business.

2.2 Final Payment
The remaining 50% balance is due and payable within 10 days of your shoot being completed.

2.3 Late Payments
Invoices unpaid after 10 days from shoot completion will incur a £100 late payment fee. Clients with a history of late payments may be required to pay 100% in full in advance for all future bookings.

3. Cancellation Policy

I block out your shoot date exclusively for your business. No other clients are booked. No other shoots are scheduled. Your time is protected and so is mine. My cancellation policy reflects the real cost of that commitment.

3.1 More Than 14 Days Notice
If you cancel or request to reschedule more than 14 days before your shoot date, you are entitled to a full deposit refund or a free reschedule to a new date within 90 days, whichever you prefer.

3.2 7 to 14 Days Notice
If you cancel or request to reschedule between 7 and 14 days before your shoot date, your deposit is non-refundable. However I will offer a free reschedule to a new date within 60 days. Your deposit transfers to the new booking.

3.3 Less Than 7 Days Notice
If you cancel or request to reschedule less than 7 days before your shoot date, your deposit is non-refundable. A reschedule is available at a reduced rebooking fee of £99, payable before the new date is confirmed.

3.4 Less Than 48 Hours Notice or No Show
If you cancel within 48 hours of your shoot date or do not show up on the day, your deposit is non-refundable and no reschedule will be offered at a reduced rate. A new booking would be required at full price.

3.5 Cancellation by GBF Photography
In the unlikely event that I need to cancel your shoot, you will receive a full refund of your deposit and I will offer to reschedule at no additional cost. If I cannot reschedule within a timeframe that works for you, your full deposit will be returned within 5 business days.

4. Rescheduling

I understand that business circumstances change. I always prefer a reschedule over a cancellation and will do everything I can to accommodate a new date. Reschedules are subject to availability and must be confirmed in writing. All rescheduled shoots must take place within 90 days of the original shoot date unless otherwise agreed.

5. Intellectual Property and Copyright

5.1 Ownership
All images remain the property of GBF Photography until full payment is received. Upon receipt of full payment, you receive a licence to use the delivered images for business purposes including your website, social media, marketing materials, and internal use.

5.2 Commercial Licensing
Your quote includes a licence for business use across digital and print platforms as outlined in your Scope of Work. Use of images in paid advertising campaigns, national press, or third party publications may require an upgraded commercial licence. Please discuss your intended use with me before booking if you require extended licensing rights.

5.3 Portfolio Use
GBF Photography reserves the right to use images from your shoot in my portfolio, website, and social media unless you request otherwise in writing before your shoot date. I will never share images that could be considered sensitive or confidential without your explicit written consent.

5.4 Third Party Content
Clients are responsible for ensuring that any props, branding, products, or materials included in their shoot do not infringe on third party intellectual property rights.

6. Client Responsibilities

6.1 Pre-Shoot Preparation
Clients are responsible for completing the pre-shoot planning session, returning any required information or briefs within the agreed timeframe, and ensuring that the agreed location and any required team members are available on the shoot date.

6.2 Delays on the Day
If delays on the shoot day are caused by the client, including late arrival, unavailability of agreed team members, or unprepared locations, GBF Photography reserves the right to reduce the scope of the shoot accordingly. This will not affect payment terms.

6.3 Cooperation
Clients agree to cooperate with my creative direction during the shoot. My pre-shoot planning process is designed to ensure the best possible results. The more prepared you are, the better your images will be.

7. Delivery, Retouching, and Aspect Ratios

7.1 Image Delivery
All final edited images are delivered digitally via an online gallery. Images will strictly be released only after full payment of the remaining 50% balance has been received. Estimated delivery timeframes for the edited files will be specified within your project's individual Scope of Work.

7.2 Revisions and Cropping
My quotes include up to two rounds of minor retouching revisions within 14 days of delivery. Revisions must be specific and relate to the agreed brief. By default, I do not crop my final images. I deliver files in their native aspect ratios to preserve the intended composition, but I am happy to apply specific cropping ratios upon request during the pre-shoot planning or revision window. Significant changes to editing style or creative direction after delivery are not included and will be quoted separately.

8. Confidentiality

All information shared between GBF Photography and my clients is treated as confidential and will not be disclosed to third parties without consent, except where required by law. Clients agree to keep pricing, agreements, and any proprietary methods or processes confidential.

9. Liability

GBF Photography carries professional indemnity insurance. I am not liable for losses or claims arising from the use of delivered images beyond my agreed scope of work. Clients agree to indemnify GBF Photography against claims resulting from the publication or distribution of images produced on their behalf where those images contain client-supplied materials, locations, or personnel.

In the event of equipment failure, illness, or circumstances beyond my control that prevent me from completing your shoot, my liability is limited to a full refund of any payments made. I will always make every reasonable effort to reschedule rather than cancel.

10. Communication

My standard business hours are Monday to Friday, 10am to 6pm. Weekends are available by appointment only. I aim to respond to all enquiries within 2 working days. For time-sensitive matters relating to upcoming shoots, limited communication outside of standard hours may be available via email. I ask that all clients respect my business hours and communication protocols.

11. Governing Law

These Terms and Conditions are governed by the laws of England and Wales. Any disputes arising from or in connection with these Terms fall under the exclusive jurisdiction of the courts of England and Wales.

12. Amendments

I reserve the right to update these Terms and Conditions at any time. Updates will be communicated to existing clients in writing and posted on my website with the effective date clearly displayed. Continued engagement with my services after an update constitutes acceptance of the revised terms.

13. Agreement

By engaging GBF Photography and signing my booking contract, you confirm that you have read, understood, and agree to these Terms and Conditions in full.

For any questions before work begins, please contact me at info@gbfphotography.com.